A record is a document consciously retained as evidence of an action. Work-based learning (WBL) teacher-coordinators are required to maintain records to demonstrate that their WBL courses comply with laws, regulations, and policies.

Click each required CTE record below for a description.

Additional Resources for Notification of Nondiscrimination Requirements

Download English and Spanish versions of sample public notification of nondiscrimination in CTE programs that include all required elements for complying with this requirement from the Methods of Administration Guidance and Resources page on the TEA website.

Take a moment to bookmark the following websites which contain additional information regarding these requirements:

• U.S. Department of Education: Guidelines for Vocational Education Programs
• TEA: Required Annual Notification of Nondiscrimination in CTE Programs

The teacher coordinating a student's WBL experience is not responsible for gathering this information for the employer. However, it is useful to be aware of the type of information employers are legally required to have.

Take a moment to review and bookmark or download the U.S. Department of Labor Wage and Hour Division Fact Sheet #21: Recordkeeping Requirements under the Fair Labor Standards Act (FLSA).

However, it is the CTE instructor’s responsibility to enter the correct PEIMS codes on the forms he or she completes. If you are not sure about the correct PEIMS code, check with your CTE administrator.

Refer back to section 3 of this training for information on PEIMS codes for WBL students.

Local policies may require that records are kept longer.
As always, follow whichever policy is the most stringent.